Staffing ratios, state subsidies and food program reimbursements. We keep payroll, books and coverage as dependable as your classrooms.
Childcare centers, preschools and multi-location early learning groups work with our office for payroll, subsidy and food program accounting, multi-entity books and childcare coverage.
Reviewed by Orkun Ozkaymak, CPA, MBA·Clients in all 50 states and abroad
Childcare runs on staff. Teacher ratios drive payroll, tuition arrives from families and state programs on different schedules, and food program reimbursements have their own records.
We work with single centers and multi-location groups, including owners who run each location as its own LLC with a management company above them. Each entity gets its own QuickBooks file, with intercompany fees handled cleanly.
Where center owners gain the most from a coordinated office.
Licensing ratios set minimum staffing, so payroll is the largest expense and must be accurate every pay period.
How we helpWe run payroll for every classroom, track labor cost against enrollment and keep all payroll filings on time.
Child Care Assistance Program payments arrive on the state's schedule, not yours, which strains cash flow.
How we helpWe track subsidy receivables by family and month, so you know what the state owes and when.
CACFP reimbursements are income and come with their own claim records.
How we helpWe record reimbursements separately and match them to food costs so your books and claims agree.
Groups often run each center as its own LLC with a management company charging fees.
How we helpWe keep one QuickBooks file per entity, record management fees on both sides and prepare each return.
Tax, accounting and insurance under one roof, so the numbers on your return, your books and your policies all agree.
The recurring deadlines childcare centers face most often. We track them for you and send reminders before anything is due.
Dates shown are for calendar-year filers. When a due date falls on a weekend or holiday, it moves to the next business day.
Your QuickBooks shows revenue and labor per classroom and per location, so you can see how enrollment drives profit.
Our office sets up QuickBooks Online with a chart of accounts designed for your industry and your entity type, mapped line by line to your tax return. Your books are ready for filing season all year.
Yes. Food program reimbursements to a childcare business are generally taxable income, and the related food costs are deductible. We record both.
Separate entities can limit liability between locations, but each adds a return and books. We help you weigh the structure and set it up.
A management company can charge the locations a fee for shared services. The fee should be documented and recorded consistently in both sets of books.
Request an insurance quote, or start your company with our office. Prefer to talk first? Book a time, virtual or in person.