Driver files with gaps
A missing or expired document in a driver file can become a violation during an audit.
DOT · FMCSA · FLEET COMPLIANCE
Driver files in order.Ready for the audit.
We help trucking companies and fleets keep DOT and FMCSA compliance organized: driver files, IFTA calendars and audit preparation, next to your taxes and insurance.
$49per truck, per month
Driver fileskept current every month
One officesafety, IFTA, taxes and insurance
Sound familiar?
Safety paperwork piles up.Audits find it first.
Dates spread across agencies
DOT, FMCSA and IFTA each run on their own deadlines, and owners track them between loads.
An audit letter arrives
When a review is scheduled, you need records organized and ready, not scattered across trucks and inboxes.
What’s included
Your fleet, filed.
The same office prepares your returns, payroll and sales tax, so the work is built for the filings that come after it.
Driver qualification files
Built and kept current for every driver: application, driving records, road test and medical card, with expiring documents flagged.
Drug and alcohol program
Consortium enrollment, random selections and a written DOT policy. Each test is billed at the lab's cost.
Clearinghouse queries
Pre-employment and annual FMCSA Clearinghouse queries for every driver.
Hours of service review
Monthly review of your ELD logs, with violations flagged to you and the driver.
Vehicle files
Annual inspections and maintenance records tracked for every truck and trailer.
Audit ready
Your MCS-150 and DOT dates on one calendar, and help preparing for a DOT audit or compliance review.
Pricing
Priced up front.Known before you start.
Drug and alcohol tests are billed at the lab’s cost. IFTA, Form 2290, UCR and IRP filings are billed on their own.
How it works
From first call to done.
- Step 1Review your fleetWe look at your authority, drivers, trucks and the records you keep today.
- Step 2Find the gapsWe list missing or expiring documents and what each one needs.
- Step 3Build the calendarDOT, FMCSA and IFTA dates go on one calendar in your client file.
- Step 4Stay audit readyWe check in ahead of each date and keep your records organized.
The Ozfield difference
Safety, tax, insurance.One trucking file.
Most people use one company for taxes, another for books and a third for insurance. With Ozfield, one team sees it all, so nothing gets lost between offices.
IFTA fuel taxThe miles and fuel you track feed your quarterly IFTA return.Trucking insuranceYour safety records and trucking insurance handled in the same office.Excise taxHeavy vehicle use tax on Form 2290 handled by the same team.Trucking industryBookkeeping, tax and compliance built for carriers and owner-operators.
Very professional, knowledgeable, and prompt accounting solutions. Their expertise shines crystal clear within the minute you meet the team.
FAQs
Good questions.
Something else on your mind? Call 773-536-9272 and our office will walk you through it.
What is a driver qualification file?
It is the file FMCSA requires a motor carrier to keep for each commercial driver, with items such as the employment application, driving record and medical examiner’s certificate.
When are IFTA returns due?
IFTA returns are filed quarterly, by the last day of the month after each quarter ends: April 30, July 31, October 31 and January 31.
How often must I update my USDOT registration?
FMCSA requires carriers to update the MCS-150 every two years, on a schedule set by the last two digits of the USDOT number, and when company information changes.
Do you work with owner-operators?
Yes. We work with single-truck owner-operators and fleets, and keep safety, tax and insurance dates on one calendar.
Keep your fleet audit ready.
Book a short call. We review your drivers, trucks and records, then set up your monthly safety program.